The International Institute for Democracy and Electoral Assistance (International IDEA) is currently seeking a motivated Programme Assistant to join their team in Brussel. This is an excellent opportunity to contribute to a global organization dedicated to strengthening democracy, supporting electoral processes, and promoting good governance worldwide.

Location : Brussel

Company Name: International Institute for Democracy & Electoral Assistance (International IDEA) 

Job Type: Full-time, fixed term contract (till the 31st of December 2026)

International IDEA’s mission is to support sustainable democratic change by providing comparative knowledge, and assisting in democratic reform, and influencing policies and politics.

About the Job

International IDEA is currently recruiting a Programme Assistant to support its programme implementation in Eastern European countries. The incumbent will be responsible for the day-to-day assistance in programming, administration, and basic financial assistance responsibilities under the supervision of the Project Manager, Eastern Europe/Regional Europe Programme.

• Organizes programme activities, conferences, and travel in Brussels and Eastern Europe efficiently and on schedule.

• Contributes to programme design with research, briefs, presentations, and development of knowledge materials.

• Ensures timely and compliant administrative, logistical, and financial processes per International IDEA and donor policies.

• Coordinates meetings, events, and workshops, managing venues, travel, and communication with participants and partners.

• Prepares meeting materials, follow-up documents, and liaises with experts, service providers, and project teams.

• Supports project managers in tracking timelines, preparing documents, and maintaining project records for reporting.

• Assists finance and admin teams with procurement, contract drafting, and vendor coordination following donor guidelines.

• Processes procurement transactions, maintains invoices and receipts, and monitors project expenditure accurately.

• Supports project reporting by drafting sections, compiling financial data, and ensuring compliance with donor requirements.

• Organizes staff and consultant travel, including advances, claims, and logistical arrangements.

• Manages internal and external project communications, ensuring updates on websites, social media, and donor visibility.

Your Profile

• High school diploma required; business or university education considered a strong asset.

• Minimum three years’ professional experience in project or programme administration, logistics, or event coordination.

• Proven experience organizing travel, conferences, and managing administrative processes efficiently.

• Background in democracy, governance, or electoral processes is a strong advantage.

• Experience in the non-profit or international development sector preferred.

• Familiarity with donor policies and procedures, including EU-funded projects, is beneficial.

• Fluent written and spoken English required; Russian language skills are a strong advantage.

Ons aanbod

• Local position based in Brussels, Belgium.

• Fixed-term appointment valid until 31 December 2026.

• Monthly base salary: EUR 3,727.

To apply for this position, candidates must submit their applications online by 23:59 (CET) on 12 November 2025. All applications must be completed in English.

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