Takeda is seeking a proactive and organized Management Assistant to join our Brussels office. This is an exciting opportunity to support a global leader in the pharmaceutical industry, working in a dynamic and collaborative environment.

Location : Brussel

Company Name: Takeda

Job Type: Full-time (On-site)

Takeda operates in over 80 countries, with a strong presence in Europe, including its Brussel office, which often handles corporate, medical, and regulatory operations for the region.

About the Job

• Supports manager with daily tasks and assists wherever needed.

• Helps managers by preparing presentations, letters, reports, and data following guidelines.

• Provides administrative support to coworkers, clients, and visitors.

• Handles follow-up tables, invoices, orders, and third-party processes efficiently.

• Translates documents accurately for internal and external use.

• Writes and distributes clear meeting reports.

• Copies, organizes, and classifies documents promptly and accurately.

• Monitors and manages Takeda mailboxes efficiently.

• Tracks and follows up on budgets.

• Plans and organizes schedules and daily activities.

• Organizes meetings, events, and business gatherings according to set procedures.

• Books lunches and other appointments following company guidelines.

• Participates actively in meetings and internal discussions.

• Handles internal and external communication professionally.

• Welcomes visitors and answers phone calls politely and efficiently.

• Responds to inquiries or redirects calls to appropriate contacts.

• Receives, distributes, and classifies correspondence, including confidential documents.

• Schedules and manages appointments effectively.

• Ensures smooth reception operations and facility support.

• Serves as a contact point for admin, procurement, legal, and finance processes.

• Supports project management and change initiatives for administrative processes.

• Represents management assistants in internal meetings and collaborations.

Your Profile

• Results-driven professional focused on key priorities and delivering high-quality outcomes.

• Develops organizational capabilities to address current and future needs.

• Embraces a growth mindset and actively seeks skill-building opportunities.

• Collaborates effectively across cross-functional and virtual teams.

• Proactive, can-do attitude, anticipating stakeholder needs and creating value.

• Strong written and verbal communication skills.

• Possesses technical expertise with a relevant bachelor’s degree or equivalent experience.

• Previous experience as a management assistant in the pharmaceutical industry is an asset.

• Fluent in Dutch, French, and English, both written and spoken.

If you are a proactive, organized, and motivated professional looking to contribute to a dynamic, international environment, we would love to hear from you. Join Takeda in Brussels and play a key role in supporting our teams, driving efficiency, and making a meaningful impact.

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