Enhesa in Brussels is hiring a reliable and organized Assistant(e) de bureau to support daily office operations and ensure smooth administrative workflows.

Location : Bruxelles

Company Name: Enhesa

Job Type: Full-time (On-site)

Enhesa is a global consultancy firm specializing in Environmental, Health, and Safety (EHS) compliance and management. They help multinational companies navigate complex international regulations, ensuring businesses meet environmental and workplace safety standards worldwide.

About the Job

The Assistant(e) de bureau primarily ensures a well-organized, efficient office by managing day-to-day tasks such as greeting visitors, answering calls, handling correspondence, coordinating supplies, and coordinating with vendors. The Office Assistant schedules meetings, manages room bookings, and supports event planning for team gatherings or board meetings.

Depending on the candidate’s qualifications and preferences, this position can be offered at either 80% or full-time (100%) capacity.

• Greet and manage incoming phone calls and mail professionally.

• Order and maintain office, kitchen supplies, and access badges efficiently.

• Coordinate with vendors for timely office repairs and maintenance.

• Manage meeting room bookings for events and company gatherings.

• Track and report expenses for the Human Resources department accurately.

• Organize company events, board meetings, and department gatherings, including catering arrangements.

• Assist new employees with onboarding, office tours, and health and safety guidance.

• Maintain a clean, organized, and welcoming office environment daily.

• Manage employee platforms like Workero and TravelPerk; training provided.

• Update Enhesa’s global organizational charts with current staff information.

• Support planning of team-building activities, training sessions, and workshops to boost morale.

Your Profile

• Minimum high school diploma or equivalent education required.

• At least two years’ experience in office assistant, receptionist, or administrative support roles.

• Professional and effective interpersonal skills for interacting with employees and external stakeholders.

• Strong organizational skills to manage multiple tasks and meet deadlines efficiently.

• Excellent written and verbal communication skills in English and French.

• Handle confidential information with discretion and professionalism at all times.

• Proficient in Microsoft Office 365, including Word, basic Excel, and PowerPoint.

Notre offre

• Competitive salary and benefits with a flexible home-working policy to support work-life balance.

• Thrive in a fast-paced, dynamic environment that values productivity and growth.

• Take ownership and pride in managing your projects with full accountability.

If you are ready to join our journey, please apply!

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