Arnold & Porter in Brussels is seeking a Receptionist Office Services Assistant. Join a prestigious law firm and provide excellent front-desk support.

Location : Bruxelles

Company Name: Arnold & Porter

Job Type: Full-time (On-site)

Arnold & Porter is a prestigious American multinational law firm, renowned for its expertise in regulatory, litigation, and corporate transactional matters. Established in 1946, the firm has grown to become one of the largest law firms globally, with over 1,000 attorneys across 15 offices worldwide.

About the Job

Arnold & Porter has a Receptionist/Office Services Assistant opening in their Brussels office, which has relocated to the Avenue Louise. Our newly opened office is easily accessible by public transport, boast magnificent views over Brussels and are located near the trendy Chatelain and Louise area.

• Welcome clients, guests, and employees with a friendly and professional attitude.

• Answer phones politely and forward messages promptly to attorneys or staff.

• Handle routine inquiries efficiently.

• Set up and break down conference rooms for meetings.

• Order meals and supplies for meetings and events.

• Provide backup support for IT and AV needs during meetings.

• Organize weekly office lunches and other office events.

• Assign visitor offices and temporary badges for employees and guests.

• Maintain the temporary badge log accurately.

• Assist with processing expenses and invoices.

• Sort mail, identify owners, and manage documentation.

• Receive deliveries and send international pouches.

• Support the Office Manager with building services coordination (HVAC, lighting, cleaning).

• Provide backup assistance to the Attorney Resource Center (ARC) team when needed.

• Keep the reception and seating areas neat and professional.

• Organize newspapers, magazines, and periodicals regularly.

Your Profile

• Excellent written and spoken English; fluent in French and/or Dutch.

• High school diploma or equivalent experience required.

• Experience in law firms or professional services is a plus.

• Able to work independently with minimal supervision.

• Proficient in general clerical and office skills.

• Comfortable using standard office equipment.

• Strong planning and organizational abilities.

• Skilled at managing multiple tasks simultaneously.

• Able to prioritize tasks and manage time effectively.

• Experienced working in team and collaborative environments.

• Excellent oral and written communication skills.

• Committed to delivering exceptional internal and external client service.

• Flexible to work additional hours when needed.

Notre offre

Discover all the benefits we offer by clicking here: https://www.arnoldporter.com/en/careers/professional-staff/benefits

Join Arnold & Porter in Brussels and advance your career in a leading international law firm. Apply today to join a dynamic team that values professionalism and growth.

Please submit your CV and cover letter to steve.devylder@arnoldporter.com. We look forward to receiving your application!

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